Administrative Assistant

Work with persistence, precision and purpose as an administrative anchor of our MENA team.

As an administrative assistant in Gallup’s Riyadh office, you’ll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You’ll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you’ll help us exceed our goals and deliver exceptional experiences to our clients.

What You’ll Do

Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed

Coordinate travel arrangements and manage calendars for MENA regional leaders

Process and submit expenses for consulting and business development teams

Support collections efforts by persistently following up on past-due payments

Scan accounting-related documents

Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms

Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup’s legal team

Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls

Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally

Register Gallup on vendor and supplier platforms

Update contact information in the CRM system

Who We Want

Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care

Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues

Exceptional achievers who bring discipline, dependability and follow-through to every task

Master multitaskers who stay organized and manage competing priorities flawlessly

Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right

What You Need

Saudi national status with at least three years of relevant professional experience required

Experience processing work permits and visas required

Experience processing government billing and transactions required

Proficiency in Microsoft Word, Outlook and Excel required

Fluency in English and Arabic required

A commitment to working on-site at Gallup’s office required

What You’ll Experience

Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.

An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.

Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it’s safe — and expected — to challenge the status quo.

Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.

A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower.

Learn more about life at Gallup.

Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates’ wellbeing.

Agencies: We are not partnering with agencies for this role, nor will we accept unsolicited résumés or be responsible for any fees or expenses related to such unsolicited résumés and/or applicants.

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